CCTV Policy

CCTV Policy


CCTV Privacy Policy

Wimbledon School of English uses closed circuit television (CCTV) and the images produced

to prevent or detect crime and to monitor the school buildings, grounds, and Kings and Queens Lodge  student houses, in order to provide a safe and secure environment for students, staff and visitors, and to prevent loss or damage to school property.

  • The system comprises a number of fixed cameras.
  • The system does not have sound recording capability.
  • The CCTV system is owned and operated by the school.
  • The school CCTV is monitored centrally from reception and remotely by the Operations Director, Accommodation Manager, Maintenance Co-ordinator and Principal over a secure internet connection which is password protected. Kings and Queens Lodge CCTV is only monitored remotely.

The school complies with the Information Commissioner’s Office (ICO) CCTV Code of Practice to ensure that CCTV is used responsibly and safeguards both trust and confidence in its use. The Code of Practice is published at:  https://ico.org.uk/media/1542/cctv-code-of-practice.pdf

CCTV warning signs are clearly and prominently placed at the main external entrance to the school and Lodges, with further signage in other outdoor areas.

Siting the Cameras

The planning and installation of CCTV equipment has been done to ensure that the scheme delivers maximum effectiveness and efficiency, but it is not possible to guarantee that the system will cover or detect every single incident taking place in the areas of coverage.

Cameras are sited so that they only capture images relevant to the purposes for which they are installed and care has been taken to ensure that reasonable privacy is not violated. The School will ensure that the location of equipment is carefully considered to ensure that images captured comply with GDPR.

The school makes every effort to position cameras so that their coverage is restricted to the school premises, which includes outdoor/indoor areas.

CCTV is not used in classrooms but only in those areas within the school building that have been identified by staff as being difficult to monitor constantly.

Members of staff have access to details of where CCTV cameras are situated.

Storage and Retention of CCTV images

Recorded data is retained for up to 21 days in school, Queens Lodge and up to 14 days in Kings Lodges and it is stored securely. While retained, the integrity of the recordings will be maintained to ensure their evidential value and to protect the rights of the people whose images have been recorded.

Access to CCTV images

Access to recorded images is restricted to those staff authorised to view them, and will not be made more widely available.

Individuals have the right to request access to CCTV footage relating to themselves under GDPR.

All requests should be made in writing to the Operations and Examination Centre Director at Wimbledon School of English, 41 Worple Road, Wimbledon, London SW19 4JZ, UK.

Individuals submitting requests for access will be asked to provide sufficient information to enable the footage relating to them to be identified. For example, date, time and location.

The school will respond to requests within 40 calendar days of receiving the written request and any fee. This is as per the ICO CCTV Code of Practice.

A fee of £10 may be charged per request. This is as per the ICO CCTV Code of Practice.

The school reserves the right to refuse access to CCTV footage where this would prejudice the legal rights of other individuals or jeopardise an on-going investigation.

 Access to and Disclosure of Images to Third Parties

There will be no disclosure of recorded data to third parties other than to authorised personnel such as the Police and service providers to the school where these would reasonably need access to the data (e.g. investigators).

Requests for images / data should be made in writing to the Operations and Examination Centre Director at Wimbledon School of English, 41 Worple Road, Wimbledon, London SW19 4JZ, UK.

The data may be used within the school’s discipline and grievance procedures as required, and will be subject to the usual confidentiality requirements of those procedures.

What to do if you have a concern or complaint about how we use CCTV?

Any concerns or complaints should be raised in writing to the Operations and Examination Centre Director at Wimbledon School of English, 41 Worple Road, Wimbledon, London SW19 4JZ, UK.

In the unlikely event that we have been unable to address your concern internally, you may call the Information Commissioner’s Office helpline on 0303 123 1113.

Changes to our Privacy Policy

Any changes we may make to our Privacy Policy in the future will be posted on our website in this document. Please check from time to time to ensure that you are aware of any changes to our Privacy Policy.

 

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